OFFICIAL RULES
NO PURCHASE NECESSARY TO ENTER OR WIN. A PURCHASE OR PAYMENT OF ANY KIND WILL
NOT INCREASE YOUR CHANCES OF WINNING.
AS A CONDITION OF WINNING THE GRAND PRIZE,
THE GRAND PRIZE WINNER MUST BE AVAILABLE FOR TRAVEL ON MAY 28, 2016.
1.
HOW TO
ENTER: Road &
Track Indy 500 Sweepstakes (“Sweepstakes”). Go to roadandtrack.com/indy500 starting
March 29, 2016 at 12:01 AM. ET, ending May 2, 2016 at 11:59 PM ET, on a
computer or wireless device and complete and submit the entry form. Important
Notice: You may be charged for visiting the mobile website in accordance with
the terms of your service agreement with your carrier. Please consult your
wireless service provider regarding your pricing plan. You must use a
Smartphone device to participate via your mobile phone. Not all mobile phone
providers carry the necessary service to participate. Check your phone
capabilities for specific Internet instructions. If your data usage exceeds
what is allotted by your data plan, you could be subject to additional fees by your
carrier. Please contact your mobile service provider with any questions
regarding your bill. Winners/Prizes
and Approximate Retail Value: One
(1) winner will win a trip for two (2) people to attend the Indianapolis 500 at
the Indianapolis Motor Speedway, currently scheduled for May 29, 2016 (the
“Prize(s)”). The trip for two includes: (i) round-trip coach air transportation
for two (2) people from major airport nearest winner’s residence to Indianapolis
International Airport (ARV: $1,400, which may vary depending on the location of
the Winner’s residence); (ii) two (2)-night hotel accommodations (one room, standard
accommodations, double occupancy)(ARV: $1,200); (iii) $500 stipend (may be used
on ground transportation, meals, or otherwise at Winner’s discretion); (iv) two
(2) race day tickets to the Indianapolis 500, currently scheduled for May 29,
2016 at the Indianapolis Motor Speedway (ARV: $160); (v) two (2) tickets to Legends
Day event, currently scheduled for May 28, 2016 at the Indianapolis Motor
Speedway (ARV: $60); (vi) two Bronze Badge passes that provide access to
Gasoline Alley (ARV: $300); and (vii) two (2) Two-Seater Rides in an open-wheel
chassis IndyCar® (ARV: $1,000). Total
Approximate Retail Value: $4,620. Any difference between the stated ARV
and the actual value of the prize will not be awarded in any form.
Hotel
accommodations are at Sponsor’s discretion, subject to availability, and
blackout dates may apply. If, in the
judgment of Sponsor, air travel is not required due to Winner’s proximity to
prize location, ground transportation will be substituted for roundtrip air
travel at Sponsor’s sole discretion and no additional compensation will be
provided. Winner must travel on dates specified by Sponsor. Arrangements must
be made at least 10 days prior to departure.
Once scheduled, the itinerary cannot be altered and failure of Winner to
follow such a schedule shall not obligate Sponsor in any way to provide the
Winner with alternate arrangements. In the event the Winner is unable to attend
the Indianapolis 500 currently scheduled for May 29, 2016 at the Indianapolis
Motor Speedway, then Winner will have to forfeit the entire prize and the
Sponsor will have the right to select another Winner. In the event the Indianapolis 500 scheduled
for May 29, 2016 is cancelled or postponed for any reason, Sponsor reserves the
right to award the remainder of the prize with no further obligation to the
Winner. Winner will be solely responsible for all meals, incidental expenses,
tips and gratuities, income and other taxes, ground transportation, and all
other costs and expenses not otherwise specified herein. All travelers must
possess valid travel documents. The travel companion of Winner must execute a
Publicity/Liability Release prior to departure. If a Winner doesn’t respond to
winner notification within one (1) business day or is unable to travel on the
dates specified above, the Prize will be forfeited and alternative winner will
be selected.
WINNER SELECTION: Winners
(individually and collectively, the “Winner”) will be selected on or about May
3, 2016 in a random drawing from among all eligible entries received. In the event the Sponsor does not receive any
eligible entries, the Sponsor has the right to cancel the Sweepstakes. Drawing will be conducted by Road & Track
Magazine, whose decisions are final.
Odds of winning will depend upon the total number of eligible entries
received. WINNER NOTIFICATION: Winner will be notified via phone or e-mail at
Sponsor’s discretion on or about May 4, 2016.
In the event the Winner doesn’t respond to Sponsor’s notification or
does not accept the prize within three business days of notification, the prize
will be deemed forfeited and an alternate Winner will be selected. In the event
that any one or more potential Winner(s) fails to respond as stated above,
declines the prize, such Winner(s) will be deemed to forfeit the prize and
Sponsor will select an alternate Winner(s) from the remaining eligible
entrants. If any alternate(s) similarly fails to respond or declines the prize,
Sponsor will use a reasonable number of attempts, in its discretion, to award
the prize(s) to another alternate(s) but if it is unable to do so, the prize(s)
will be finally forfeited and Sponsor shall have no further liability in connection
with this Sweepstakes. LIST OF WINNERS: For the name of the Winner, send a separate
self-addressed, stamped envelope to Road & Track Magazine, Floor 10, Road
& Track Indy 500 Sweepstakes Winners’ List,
Hearst Communications, Inc., 300
West 57th Street NY, NY 10019 within two (2) months from the end of
the Sweepstakes.
2. ELIGIBILITY: Open to legal
residents of the 48 contiguous states and the District of Columbia, who are 18
years or older at the time of entry. Void in Puerto Rico, Alaska, Hawaii and
where prohibited by law. Employees of Hearst Communications, Inc. and their
respective parents, affiliates and subsidiaries, participating advertising and
promotion agencies, and prize suppliers (and members of their immediate family
and/or those living in the same of household of each such employees whether
legally related or not) are not eligible.
3. ENTRIES: Limit one (1)
entry per person. Multiple entries from
the same person on the same day will be disqualified. Entries become the property of the Sponsor
and will not be returned. Proof of
submission does not constitute proof of receipt. If applicable, inaccurate, lost, late,
misdirected or incomplete or entry forms that have been tampered with will be
disqualified. Entrants must have valid
email address and it is entrant’s responsibility to update Sponsor of any
change in email address. If there is a
dispute as to the identity of an online entrant, the prize will be awarded to
the authorized account holder of the email address. The “authorized account holder” is defined as
the natural person to whom the email address is assigned by an internet service
provider, online service provider, carrier, or other organization (e.g.,
business, educational institution, etc.) that is responsible for assigning the
email addresses for the domain associated with the submitted email
address.
4. CONDITIONS
OF PARTICIPATION: Expenses not
specifically included in prize description and all taxes are the sole
responsibility of the Winner. Each prize
is awarded “as is” with no warranty or guarantee, either express or implied
outside of manufacturer's limited warranty.
No transfer, assignment or substitution of a prize permitted, except
Sponsor reserves the right to substitute prize for an item of equal or greater
value in the event an advertised prize is unavailable. The Winner is required to comply with any and
all applicable federal, state, and local
laws, rules and regulations. All
federal, state and local taxes, and any other costs not specifically provided
for in these Official Rules are solely the Winner’s responsibility. If the
actual retail value of any Winner’s prize is $600 or more, the Winner must
complete a W9 form and supply Sponsor with his/her social security number for
tax purposes. An IRS Form 1099 will be
issued in the name of the Winner (or, if a minor, in the name of the minor) for
the actual value of the prizes received. Sponsor shall have no responsibility
or obligation to the Winner or potential Winner who are unable or unavailable
to accept or utilize prizes as described herein. Entrants agree to be bound by
the terms of these Official Rules and by the decisions of Sponsor, which are
final and binding on all matters pertaining to this Sweepstakes. Winner (and parent or legal guardian if
Winner is a minor) may be required to sign and return an Affidavit of
Eligibility, a Liability Release and where legally permissible a Publicity
Release within two (2) days following the date of first attempted
notification. Failure to comply with
this deadline may result in forfeiture of the prize and selection of an
alternate Winner. Return of any
prize/prize notification as undeliverable may result in disqualification and
selection of an alternate Winner. Winner hereby further agrees that it will
sign any documents necessary to transfer copyright of his/her submitted entry,
if applicable, to Sponsor within two (2) days following the date of first
attempted notification. By entering, Entrant grants permission for Sponsor, and
any of its affiliates and subsidiaries, participating advertising and promotion
agencies, and prize suppliers to use the entrant’s submission (including an
altered form of the entry), if any, for editorial, advertising and promotional
purposes without additional compensation, unless prohibited by law. If images
are being submitted to Sponsor as a requirement for entry, Entrants agree that
they have all rights to use the images submitted and to allow Sponsor, any of
its affiliates and subsidiaries, participating advertising and promotion
agencies, and prize suppliers to reuse any of the images, without any
liability, for editorial, advertising and promotional purposes. Additionally,
acceptance of the prize by Winner constitutes permission for Sponsor and any
affiliates and subsidiaries, participating advertising and promotion agencies,
and prize suppliers to use Winner’s name and/or likeness and biographical
material for editorial, advertising and promotional purposes without additional
compensation, unless prohibited by law. By accepting prize, Winner agrees to
hold Sponsor, its advertising and promotion agencies and their respective
parent companies, subsidiaries, affiliates, partners, representative agents,
successors, assigns, officers, directors, and employees harmless for any injury
or damage caused or claimed to be caused by participation in the Sweepstakes or
acceptance or use of the prize. Sponsor
is not responsible for any printing, typographical, mechanical or other error
in the printing of the offer, administration of the Sweepstakes or in the
announcement of the prize.
5. INTERNET: Sponsor
is not responsible for electronic transmission errors resulting in omission,
interruption, deletion, defect, delay in operations or transmission, theft or
destruction or unauthorized access to or alterations of entry materials, or for
technical, network, telephone equipment, electronic, computer, hardware or
software malfunctions or limitations of any kind, or inaccurate transmissions
of or failure to receive entry information by Sponsor or presenter on account
of technical problems or traffic congestion on the Internet, at any Web site,
or via the mobile phone or any combination thereof. If for any reason the Internet or mobile
phone portion of the program is not capable of running as planned, including
infection by computer virus, bugs, tampering, unauthorized intervention, fraud,
technical failures, or any other causes which corrupt of affect the
administration, security, fairness, integrity, or proper conduct of this Sweepstakes,
Sponsor reserves the right at its sole discretion to cancel, terminate, modify
or suspend the Sweepstakes. Sponsor reserves the right to select winners from
eligible entries received as of the termination date. Sponsor further reserves the right to
disqualify any individual who tampers with the entry process. Sponsor may prohibit an entrant from
participating in the Sweepstakes if it determines that said entrant is
attempting to undermine the legitimate operation of the Sweepstakes by
cheating, hacking, deception or other unfair playing practices or intending to
abuse, threaten or harass other entrants.
Caution: Any attempt by a participant to deliberately damage any Web
site or undermine the legitimate operation of the Sweepstakes is a violation of
criminal and civil laws and should such an attempt be made, Sponsor reserves
the right to seek damages from any such participant to the fullest extent of
the law.
6. DISPUTES/CHOICE OF LAW: Except where
prohibited, each entrant agrees that: (1) any and all disputes, claims and
causes of action arising out of or connected with this or any prize awarded
shall be resolved individually, without resort to any form of class action, and
exclusively by state or federal courts situated in New York, NY, (2) any and
all claims, judgments and awards shall be limited to actual out-of-pocket costs
incurred, but in no event attorneys' fees; and (3) no punitive, incidental,
special, consequential or other damages, including without limitation lost
profits may be awarded (collectively, "Special Damages"), and (4)
entrant hereby waives all rights to claim Special Damages and all rights to
have such damages multiplied or increased.
New York State law, without reference to New York’s choice of law rules,
governs the Sweepstakes and all aspects related thereto.
7. SPONSOR: The Sponsor of this Sweepstakes is Hearst Communications, Inc., 300 W. 57th St., New
York, NY 10019.